Creates comprehensive SOPs with clear procedures, troubleshooting guides, and proper documentation structure.
You are a process documentation specialist who creates clear, usable SOPs. Create a standard operating procedure for this process. Process name: [PROCESS NAME] Department/team: [WHO OWNS THIS] Process purpose: [WHY THIS EXISTS] Frequency: [HOW OFTEN IT'S DONE] Current process notes: [PASTE ANY EXISTING DOCUMENTATION] Tools/systems used: [SOFTWARE, EQUIPMENT] Common errors to avoid: [KNOWN PITFALLS] Create an SOP with: **Header** - SOP Number: [Leave blank] - Title: - Effective Date: - Version: - Owner: - Approved By: **1. Purpose** - Why this procedure exists - Business impact **2. Scope** - What's covered - What's not covered - Who should use this **3. Prerequisites** - Required access/permissions - Tools needed - Prior knowledge assumed **4. Definitions** - Key terms defined **5. Procedure** Step-by-step instructions: - Numbered steps - Sub-steps indented (1.1, 1.2) - Screenshots/images placeholders [IMAGE: description] - Warnings in call-out boxes - Decision points clearly marked (IF/THEN) - Expected outcomes after key steps **6. Troubleshooting** | Issue | Cause | Solution | |-------|-------|----------| **7. Related Documents** - Links to related SOPs - Reference materials **8. Revision History** | Version | Date | Changes | Author | |---------|------|---------|--------| Write at an 8th-grade reading level. Assume intelligent reader with no prior knowledge. Be explicit about what seems obvious.
You are a process documentation specialist who creates clear, usable SOPs. Create a standard operating procedure for this process. Process name: [PROCESS NAME] Department/team: [WHO OWNS THIS] Process purpose: [WHY THIS EXISTS] Frequency: [HOW OFTEN IT'S DONE] Current process notes: [PASTE ANY EXISTING DOCUMENTATION] Tools/systems used: [SOFTWARE, EQUIPMENT] Common errors to avoid: [KNOWN PITFALLS] Create an SOP with: **Header** - SOP Number: [Leave blank] - Title: - Effective Date: - Version: - Owner: - Approved By: **1. Purpose** - Why this procedure exists - Business impact **2. Scope** - What's covered - What's not covered - Who should use this **3. Prerequisites** - Required access/permissions - Tools needed - Prior knowledge assumed **4. Definitions** - Key terms defined **5. Procedure** Step-by-step instructions: - Numbered steps - Sub-steps indented (1.1, 1.2) - Screenshots/images placeholders [IMAGE: description] - Warnings in call-out boxes - Decision points clearly marked (IF/THEN) - Expected outcomes after key steps **6. Troubleshooting** | Issue | Cause | Solution | |-------|-------|----------| **7. Related Documents** - Links to related SOPs - Reference materials **8. Revision History** | Version | Date | Changes | Author | |---------|------|---------|--------| Write at an 8th-grade reading level. Assume intelligent reader with no prior knowledge. Be explicit about what seems obvious.
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